Portland-Area AI Consulting for Small Businesses

Stop drowning in busywork.I help small businesses map tools, cost, and gaps across the stack.

You run a real business. You don't have time to become an AI expert. I do the research, set things up, and teach your team how to use it.

Request Free Consultation See How It Works

Who It's For

Built for businesses running lean.

I work with small businesses across the Portland area that are running lean and don't have a dedicated IT or ops person. If any of these sound like you, we should talk.

Local Service Businesses

Gyms, studios, clinics, trades, stables, salons

The situation: Scheduling, appointment reminders, billing follow-up, and client communication are all happening manually and falling through the cracks.
What I do: Automation for reminders and follow-ups, help connecting your booking or billing software to reduce double-entry, and AI tools for faster client communication.
The result: Fewer no-shows, fewer unpaid invoices, less time on the phone.

Small Professional Offices

Law, finance, healthcare, real estate

The situation: Document prep, status emails, and intake paperwork take hours every week, and the work is too sensitive to hand off to a junior hire.
What I do: AI-assisted document drafting, email summarization, and workflow automation built around your existing tools and compliance needs.
The result: Hours back each week. Fewer errors. Faster turnaround for clients.

Owner-Operated Shops and Specialty Services

Retail, e-commerce, specialty services

The situation: You're doing everything yourself: inventory, customer follow-up, social posts, order tracking, vendor communications.
What I do: Lightweight AI tools and automations that handle the repetitive stuff so you can focus on customers and product.
The result: Less context-switching. More time on the work only you can do.

Nonprofits

Mission-driven organizations of all sizes

The situation: Grant reporting, donor communications, and compliance paperwork eat up staff time that should go toward your mission.
What I do: AI-assisted drafting for reports and emails, automated donor follow-up workflows, and staff training so your team can do more without burning out.
The result: Less time on overhead. More time delivering programs.

Use Cases

Real problems. Plain language.

Here are a few examples of the kinds of problems I solve. These are real workflows, described in plain language.

Drowning in Email

Problem: Your inbox has 400 unread messages and you have no idea which ones matter. You're spending two hours a day reading, sorting, and writing replies that all sound the same.
What I do: I set up AI tools that triage your inbox, flag the messages that need your attention, draft replies in your voice for routine requests, and summarize long threads into a single paragraph with the key decisions and next steps.
Result: You spend 30 minutes on email instead of two hours. Nothing important falls through the cracks.

Manual Spreadsheets and Data Entry

Problem: You're pulling numbers out of QuickBooks (or your booking system, or your POS) and manually copying them into a spreadsheet every week. You're not sure the numbers are right, and you don't have time to check.
What I do: I connect your data sources so the numbers move automatically, then layer in AI to reconcile entries, flag anomalies, and produce a plain-language summary you can actually read. (Real example: a stable owner needed to know which boarders had paid for the month. We used a QuickBooks CSV export and AI to produce a clean, checked list in minutes instead of an afternoon.)
Result: Less time on data entry. Fewer errors. Better visibility into your business without hiring a bookkeeper.

Scheduling and Coordination

Problem: You're texting clients to confirm appointments, chasing staff about shift coverage, and rebuilding the schedule every time something changes.
What I do: I automate appointment reminders, set up follow-up sequences for no-shows and cancellations, and help you build a scheduling process that runs with minimal manual intervention.
Result: Fewer no-shows. Less time coordinating. Your schedule is handled, not managed.

Tech Stack and Process Audit

Problem: You're paying for five or six tools and you're not sure which ones you actually need. Your team uses some of them inconsistently and nobody knows what the monthly total adds up to.
What I do: I review everything you're running (Google Workspace, Microsoft 365, SaaS subscriptions, your website, your booking or billing tools), document what each one costs and does, identify overlap and gaps, and give you a written recommendation for what to keep, cut, or replace. Where AI can take over repetitive steps in your current workflow, I call that out with a concrete proposal.
Result: A clear picture of your tech spend. A short list of wins you can act on right away.

Request Free Consultation

How It Works

No big proposal. No long onboarding.

There's no big proposal, no long onboarding, and no commitment until you're ready. Here's how most engagements start.

Free 30-Minute Conversation

We talk. You walk me through your biggest headaches, the tools you're already using, and what you wish ran better. I ask questions and listen. No pitch, no homework for you to do first.

Written Options

After the call, I send you a short written list of 3 to 10 concrete ideas tailored to your business, each with a plain-language description, an estimated time range, and a rough cost. You pick what feels right.

First Project, Then Ongoing Partnership

We start with one project to prove the value. If it works and you want to keep going, most clients move into a simple monthly arrangement. You set a budget, I work through your priority list, and we check in regularly. No contracts. Pause or cancel any time.

Local and Independent

I'm based in the Portland area and happy to meet at your office or a nearby coffee shop. I don't resell software or take vendor referral fees. You pay for my time and expertise only. Most clients start with a single project. If it goes well, we move into a simple monthly arrangement with no long-term commitment required.

Request Free Consultation

Typical Project Scopes

Every project gets a written quote before work begins.

Most engagements fall into one of these categories.

Engagement	What's included	Typical scope
Tech Stack Audit	A structured review of the tools, platforms, and systems a business is already running. I document what exists, what it costs, what is working, and where the gaps are. This is often where we start.	2 to 4 hours
Workflow Audit	A focused review of one or two business workflows to identify where AI tools can reduce time or manual effort.	2 to 4 hours
Tool Selection	Evaluation of available AI or business tools for a specific use case, with a recommendation and rationale.	1 to 3 hours
Platform Setup and Migration	Hands-on setup of a new tool or migration from an old one, including account creation, configuration, domain and DNS work, integrations, and testing. Google Workspace, email platforms, and business software all fall here.	3 to 8 hours
Website Setup and Management	Building or updating a small business website, including hosting setup, domain configuration, content structure, and basic SEO. I have built sites for Portland businesses across healthcare, professional services, and the trades.	4 to 10 hours
Implementation	Hands-on setup and configuration of a selected AI tool within your environment.	3 to 8 hours
Training	Staff training on a newly implemented tool. Typically bundled with implementation but available as a standalone engagement.	1 to 2 hours per session
Ongoing Support	Available on a time-and-materials basis for clients who want continued help as their tools and systems evolve. Many of my Portland IT clients stayed with me for several years. That kind of relationship is the goal.	Ongoing

Written quote before every project. No surprises.

Request Free Consultation

Teaching, Not Just Building

I Don't Just Set It Up. I Teach You How to Use It.

A lot of AI consultants build something, hand you a login, and leave. That's not how I work.

Part of every engagement is making sure you and your team actually understand what we built and why. I explain things in plain language, answer questions without making you feel behind, and document what we set up so you're not dependent on me to keep it running.

Over time, the goal is for your team to become genuinely comfortable with AI tools. Not experts. Just confident enough to use them well, spot when something is off, and know what to ask for next.

I call this getting AI-fluent. It's part of every project.

Why AI Handyman. Who I Am.

A local, independent option for Portland small businesses.

I spent years in enterprise IT and cloud infrastructure, including time at IBM, Lenovo, and Rackspace, working with everything from small businesses to large channel partners on the technical and customer success side of technology deployments.

Before that, I supported 18 to 20 Portland-area small businesses directly, helping them with IT setup, compliance, and the kind of ongoing technical questions that don't fit neatly into a support ticket.

I started AI Handyman because I kept seeing a gap. The businesses that needed AI help the most were the ones getting ignored. Big firms want enterprise contracts. Freelancers on platforms like Fiverr or Upwork are hard to vet and hard to hold accountable. There was no local, relationship-driven option for a 10-person gym or a solo attorney who just wanted honest advice and someone to call.

That's what I'm building.

I live and work in the Portland area. I'm not going to oversell you on AI, push you toward tools I have a financial stake in, or disappear after the first project. My goal is to be the person you call when something breaks, when something new comes out, and when you're ready to take the next step.

Local: Based in Portland. Available to meet in person.
Independent: No vendor relationships, no referral fees, no hidden incentives.
Honest: Time-and-materials billing. Written quotes before every project. Cancel any time.

Let's fix what's slowing you down.

Fill out the form to request a free, no-obligation consultation. We'll grab a coffee, look at how you work, and show you exactly where AI can save you time.

Prefer to talk? Call 503-888-0654.

What happens next?

We review your submission.
We reach out via your preferred method.
We schedule a brief, in-person visit.